Most memos omit salutations, closes and paragraph indents. Employees tend to receive information on new codes better when they understand the reasons behind the policy changes.
Then you should spell out penalties for violations of safety-related dress codes. Thus you might prohibit earrings for men but not for women, or you could require men, but not women, writing a dress code policy wear their hair short.
Supervisors or human resources personnel should write the memo using proper memo format and informative message techniques.
Where safety issues are involved, you must not only have a policy in place but also ensure that all workers are aware of the policy.
Men should wear suits, sports coats or collared dress shirts with a tie and dress slacks. Setting Policy Most businesses explain dress code policy in employee handbooks or other types of new employee and orientation material. Maintaining Goodwill Goodwill in messages is an important effort that demonstrates care and appreciation for employees.
You can require employees to wear attire that is appropriate for their position and for your company.
Crafting Informative Messages The main goal of writing a dress code memo is to briefly inform the staff of a new dress code policy or changes to current dress code. They are usually one page or no more than approximately words.
You also need to ban certain accessories—jewelry, for example—or loose clothing that could be potentially hazardous in a manufacturing environment. Employees should wear appropriate casual clothing that is neat, clean and not overly revealing. Jeans and athletic footwear are acceptable so long as they are in presentable condition.
General guidelines regarding attire still apply on Casual Dress Days, and field locations may adopt modified guidelines as appropriate to their environment. And you can ask workers to tuck in loose clothing to keep it from getting caught in potentially dangerous machinery.
The office memo introducing a new or different dress code should be clear about how the employers expect the employees to dress, while maintaining a polite positive attitude.
The writer should ensure that the message maintains and builds goodwill. One area of primary concern is safety. At headquarters, Casual Dress Day is the last Friday of every month. A ruling by a U. You could be held liable for not requiring workers to wear helmets, shoes, safety glasses or any special clothing necessary to protect them from workplace accidents.
Dress code memo writers should use standard informative message composition. The writers should include a summary of the key points in the first paragraph, the details of the dress code, the reasons behind the policy, any potential negative dress code situations and a positive, forward-looking conclusion.
She is pursuing an M. Hair should be neatly groomed and worn in a businesslike style. Please Adhere to Dress Code in the Office About the Author Roslyn Frenz started writing professionally incovering music, business ethics and philosophy.
References 2 Bloomberg Businessweek: May On May 18,the U. Memos carrying dress code information may remind employees to adhere to dress code policy.
Any memo that alters or creates a dress code would probably be followed by an official policy change noted in the employee handbook or official company code of conduct. Goodwill is especially important in informative memos that may seem negative to some employees.
Employees are expected to use good judgment to ensure that their attire is appropriate for all activities including meetings and client contact that they will be involved in that day. Participation in Casual Dress Day is a personal decision.
Memo Format Memos are shorter and more informal than the average business letter. A dress code does not have to treat men and women exactly the same, as long as the issues addressed are relatively minor.Policies for Workplace Dress Codes.
Filed under Office & HR. Creating a Dress Code Policy. As the employer, you have the authority regulate dress in your workplace. While that authority may be limited by law, in most cases the authority to establish or to change required dress is yours.
In addition to writing on hats and caps that may. A dress code does not have to treat men and women exactly the same, as long as the issues addressed are relatively minor.
Thus you might prohibit earrings for men but not for women, or you could require men, but not women, to wear their hair short. Sample Business Dress Code Policy This Employee Dress Code policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your company dress code policies.
By addressing dress code violations head on, you can ensure that your employees dress appropriately. At the same time, you can minimize clothing related issues and maintain a more professional workplace environment.
Dress for Work Success: A Business Casual Dress Code; Business Casual Dress Code for Work: Manufacturing; Casual Dress Code; A Formal, Professional Dress Code; Dress Code for Customer Interaction and Trade Shows; Sample Policy Receipt Acknowledgement Form. Dress Code Policy Template: Introduction: The [company name] dress code policy is designed to help us all provide a consistent professional appearance to our customers and colleagues.
Our appearance reflects on ourselves and the company.Download